Beyond The Lens Contract
ENTIRE AGREEMENT: This agreement contains the entire understanding between Beyond The Lens videography and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties.
RESERVATION: Upon your signature, Beyond The Lens will reserve the time and date agreed upon, and will not make other reservations for that time and date. For this reason, the Reservation Deposit of $400.00 dollars is non-refundable, even if date is changed or wedding cancelled for any reason, including acts of God, fire, strike, and extreme weather. The Reservation Deposit is to be paid at time of signing the contract. The Reservation Deposit is applied towards the contracted wedding videography package. CLIENT understands and agrees that the entire amount owed for the wedding videography package described in the contract is due no later than 7 (seven) days before the Wedding Day. CLIENT agrees if the balance is not paid by this time, Beyond The Lens will NOT video the Wedding Day described on the contract with no liability to Beyond The Lens and loss of Reservation Deposit by CLIENT.
PRE-EVENT CONSULTATION: Beyond The Lens does offer a free pre-event consultation before the event date in order to finalize the actual shooting times, locations, and CLIENT’S request list (in writing) for specific Shots. The client will be responsible for, or have someone designated, to identify people of whom specific shots are desired. The videographer will not be held accountable for not getting video shots of desired people if there is no one to assist in identifying people or gathering people. The bride and or groom agree to allow the videographer to come along side the photographer in all moments of the day and get desired shots. Beyond The Lens is not responsible for any shots or moments that may not get captured due to circumstances out of their control, example: someone lifting their cell phone into the air during the ceremony and obstructing the view of our cameras. In other words, Beyond The Lens is not liable for any specific shot that may be missed.
COOPERATION: The parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment. Beyond The Lens is not responsible if key individual’s failure to appear or cooperate during the day.
SHOOTING TIME / ADDITIONS: The videography schedule and selected methodology are designed to accomplish the goals and wishes of the CLIENT in a manner enjoyed by all parties. CLIENT and Beyond The Lens agree that cheerful cooperation and punctuality are therefore essential to that purpose. HOUSE RULES: The Videographer is limited by the guidelines of the ceremony official or reception site management. CLIENT agrees to accept the technical results of their imposition on the videographer. Negotiation with the officials for moderation of guidelines is CLIENT’S responsibility; Beyond The Lens will offer technical recommendations only.
DIGITAL FILES, DVDS and COPYRIGHTS: The videos, digital and DVD copies, produced by Beyond The Lens are protected by Federal Copyright Law (all rights reserved) and may not be reproduced in any manner without Beyond The Lens explicitly written permission. The CLIENT must obtain written permission from and compensate Beyond The Lens prior to the CLIENT or its friends and relatives publishing or selling the videos for profit.
MODEL RELEASE: The CLIENT hereby grants to Beyond The Lens and its legal representatives and assigns, the irrevocable and unrestricted right to use and publish videos of the CLIENT or in which the CLIENT may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The CLIENT hereby releases Beyond The Lens and its legal representatives and assigns from all claims and liability relating to said videos.
COOPERATION: The CLIENT is responsible for the conduct of their guests. The CLIENT will direct all other service providers (florist, DJ, caterer, etc.) to provide any needed information and cooperation to the videographer. Coordination with other service providers is necessary to complete all the videography as scheduled. The clients should share the schedule with other service providers to make sure that there are no conflicts with times. In addition, events during the wedding day should be planned to make the best use of time from all vendors. Beyond The Lens will not tolerate verbally or physically abusive behavior, nor will it share its time or compete with guest videographers for the attention of the subjects. Unchecked guest conduct that interferes with videography will seriously affect the quality of the video taken and increase the number of shots that must be re-recorded. If the CLIENT is unable to control the conduct of their guests or if the conduct of any of their guests damages the equipment of the videographer, it will result in the early or immediate departure of the Beyond The Lens. We understand that in such an event, no refunds will result.
COMPLETION SCHEDULE: Digital processing takes approximately 6-10 weeks. Creation of your package includes: 3 Videos – 1) Is the full ceremony from start to finish with professional audio, 2) a highlight video of the day which includes preparations, decorations, ceremony highlights, and receptions, and 3) A video of all of the major parts of the reception. You will received 2 DVDs which will contain all of these 3 videos as well as the digital copies that are in a higher resolution for you to enjoy on a computer. All of this is packaged in a handmade multimedia case for the client to enjoy.
PAYMENTS: CLIENT agrees that $400.00 dollar deposit is required at the time of contract and 100% of the remaining balance is due at least 7 (seven) days prior to the event date.
ADDITIONAL DVDS: Additional DVD’s can be purchased from Beyond The Lens for an additional price of 20 dollars per copy.
PENALTY FEES & CHARGES: There is a $50 charge on checks returned for any reason. There is a $50 late payment fee for any payments that are not delivered to Beyond The Lens by the required date.
RIGHT OF WITHDRAWAL: Beyond The Lens’ discovery of new information, changes, or other factors tending to circumvent its policies could result in its withdrawal. Non-cooperation; changes of locations, facilities or times available; missed appointments; bad or returned checks, or late payments are examples of contributing factors. Should Beyond The Lens initiate the withdrawal there will be charge of fair market value for all services/products already provided. In case of withdrawal, $100 an hour is billed for all videography services already provided, and $20 an hour is billed for all other services, consultations, and all driving time, rounded up to the nearest half-hour.
LIMIT OF LIABILITY: In the unlikely event of severe medical, natural, or other emergency it could be necessary to retain a different videographer. Beyond The Lens will make every effort to secure a replacement videographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event package. Beyond The Lens takes the utmost care with respect to exposure, transportation, and processing the videos including using professional grade equipment and professional grade backup equipment. However, in the unlikely event those videos have been lost, stolen, or destroyed for reasons within or beyond Beyond The Lens’ control, Beyond The Lens liability is limited to the return of all payments received for the event package. The limit of liability for a partial loss of footage shall be a prorated amount of scenes lost based on the percentage of total number of scenes shot.
PERFORMANCE: The performance of this contract on behalf of Beyond The Lens shall be contingent upon acts of God, flood, fire, warfare, government laws or regulations, electrical failure, strikes by suppliers, and / or conditions beyond its control.
SEVERABILITY: If any provision of this agreement is held to be invalid or unenforceable under the law, the validity of this agreement as a whole shall not be affected, and the other provisions of the agreement shall remain in full force and effect.
AMENDMENTS: This contract has been freely negotiated and shall be recognized as the entirety of the agreement, and only those changes or modifications specifically placed in writing, attached, signed and dated by the CLIENT and the studio at the time of this contract’s signing shall be recognized as amendments to this contract.
SIGNATURES: By signing of this contract, the videographer and the clients agree to all terms and conditions stated in said contract.
Beyond The Lens (Cody Brown)
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Signed by Cody Brown
Signed On: May 23, 2016
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Document Name: Beyond The Lens Contract
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